Invoice Automation
Our document extractor effortlessly pulls data from invoices, eliminating the need for manual data entry into your accounts payable system.
Simply receive or upload supplier invoices. Orderlink then automates data entry, populating the necessary data fields. Once approved, bills are automatically synchronized with your ERP system.
OCR
Utilize advanced optical character recognition
ERP Required
Existing ERP or accounting software required
AP Automation
- Automated Document Extraction.
- Quickly transform invoices into actionable data.
- Easily integrates with existing ERP systems & accounting software.
- Automatic PO matching and verification.
Still entering supplier invoices manually? We have the tools to save your team countless hours of admin work.
Stress-Free Integration
Our robust pre-built connectors and customized integrations make it easy and fast to automatically sync vendors, invoices, and invoice payment data between Orderlink and your ERP or Accounting system.
- API Integrations
- Point-to-Point Integration
- File Transfer Integrations
- Electronic Data Interchange (EDI)
How it works
1. Receive or Upload Invoices
2. Invoice Data Entry Automated
3. Documents routed for approval
4. Bills synchronized with ERP
Invoice Automation Benefits
Guaranteed savings and customer satisfaction
AP Automation FAQ's
With AI powered Optical Character Recognition (OCR) Orderlink can automate your routine, time-intensive accounts payable tasks.
Accounts payable automation (AP automation) refers to the utilization of software to streamline routine tasks associated with handling vendor invoices, leading to enhanced security, efficiency, and cost-effectiveness in AP processes. This approach is particularly prevalent for managing documents in a paperless environment, processing invoices, matching purchase orders (PO), and reconciling payments.
In contrast to conventional accounts payable teams grappling with overhead, manual data entry, and operational inefficiencies, AP automation software optimizes the entire accounts payable cycle. This optimization enables teams to expand their operations without the need for additional personnel, attain improved visibility into their financial data.
Accounts payable software is a more affordable, flexible, and easier solution than accounts payable outsourcing.The integration of ERP systems is primarily centered on identifying and optimizing back-end processes through the implementation of Accounts Payable (AP) automation. Orderlink, recognizing this synergy, features pre-built integrations designed to seamlessly connect with widely used ERP and accounting systems.
Within this integration framework, Orderlink ensures the real-time synchronization of bill and shipment data from its platform to the connected accounting system. The extent of integration is customizable, tailored to meet the specific requirements and workflow nuances of each user. This approach ensures a flexible and personalized integration experience, aligning closely with the unique needs of the user and their operational processes.
Orderlink is committed to providing robust support to our users in New Zealand. Our local support team is available via email and on-call during business hours from Monday to Friday.
We understand that emergencies can arise at any time, so we maintain an emergency line that is accessible 24/7. This ensures that our users have continuous support and assistance whenever they need it.
Considering the assumptions, like the cost of a full-time employee and the time spent on manual tasks, using accounts payable automation can save about $6.40 for each invoice. If a business deals with 10,000 invoices yearly, adopting Orderlink can bring the cost down to less than $1 per invoice, leading to significant savings.
This comparison highlights the significant financial advantages and efficiency gains achievable with Orderlink AP automation in contrast to manual processing.
To facilitate the expansion of your Accounts Payable (AP) team, the logical progression is towards automation. AP software serves as a catalyst for team growth by introducing touchless invoice processing, realizing cost savings, strengthening vendor relationships, mitigating risks, and ensuring seamless integration.
The adoption of automation ensures consistent and timely payments, reinforcing supplier relationships and maintaining the integrity of partnerships. Moreover, this system serves as a preventive measure against incurring fees due to late payments, contributing to a more efficient and streamlined AP process.
Automation plays a pivotal role in diminishing the Accounts Payable (AP) cycle time within the procure-to-pay process, representing one of the best practices for enhancing the AP workflow. By eliminating the perpetual need for follow-ups in manual invoice processing, it alleviates the labor-intensive burden, facilitating a more streamlined process and allowing for earlier book closures.
The system operates autonomously, conducting vendor verifications and invoice validations. Subsequently, it efficiently directs approval requests to the appropriate personnel within the organization. Essentially, it orchestrates a comprehensive automation of the AP invoice approval process.
In scenarios involving two-way approvals, the system automatically aligns the invoice with the electronic purchase order. For three-way approvals, the process extends to include the requisite documents and a receiving report as the third component. Notably, these functionalities are seamlessly incorporated within the Orderlink framework, enhancing the overall efficiency and effectiveness of the AP workflow.
AP automation significantly enhances global supplier management through various mechanisms.
The platform offers prompt notifications to merchants upon invoice payment, fostering transparency and keeping stakeholders informed in real-time. In instances where payments are pending, immediate status updates can be efficiently communicated via email, ensuring everyone stays in the loop and can act accordingly.
AP automation software contributes to the cultivation of robust vendor partnerships. By establishing clear communication channels and a foundation of transparency and respect, these relationships become a strategic advantage. In situations requiring additional support or increased supply, vendors are more likely to go the extra mile to meet your needs, creating a mutually beneficial and resilient collaboration.
Accounts payable automation software plays a pivotal role in enhancing the organizational structure of an AP department by implementing a clear segregation of duties, both internally and externally.
The stringent segregation of AP duties is a fundamental requirement for establishing robust internal controls. This practice aims to achieve multiple objectives, including the prevention of fraud, aligning responsibilities, and restructuring roles to seamlessly incorporate automation. These measures collectively result in significant time and cost savings for the company, concurrently enhancing the overall workflow of the accounts payable process.
Orderlink, within this framework, contributes to the optimization of AP processes by seamlessly integrating automation into the workflow. This ensures that the benefits of duty segregation and improved internal controls are effectively realized, promoting efficiency and effectiveness in the accounts payable domain.
